Job Listings

Harvard Law School

68089BR

Job Summary

The Human Resources Assistant (HRA) is an important role within the Harvard Law School human resources team. As the first point of contact to many visitors and clients, the HRA provides a high level of customer service which is core to our team's values. The Human Resources Assistant also supports the Chief Human Resources Officer, Human Resources Directors, and Talent Acquisition coordinating calendars as well as offering support to the office. This is a great opportunity for someone with an interest in Human Resources!

Position Description

As HR Assistant you will:

• Serve as first point of contact for clients and visitors, answer general inquiries, and direct requests to the appropriate team members.

• Manage complex calendars, arranging for meetings, interviews, and appointments.

• Provide meeting and event support including coordinating logistics such as space reservations, catering, RSVP tracking, technology setup, etc.

• Manage departmental communications and serve as primary contact for mail, copy, fax, and telephone administration.

• Support completion of various time sensitive HR paperwork including employment verifications, I-9 processing, term extensions, and other hiring/employment documentation for students and staff.

• Process financial transactions, pay invoices, and reconcile expenses.

• Create and maintain electronic personnel files and records, ensuring compliance with file retention policies.

• Provide general HR office management and support such as systems access, room reservation, office organization, inventory, and ordering supplies.

• Serve as a backup approver for employee data changes and other transactions in HRIS.

• Assist with HR-related projects and initiatives as needed.

• Perform other administrative duties as required to support the department.

Basic Qualifications

3 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward experience.

Additional Qualifications and Skills

We are looking for people who:

• Demonstrate a commitment to providing the highest level of customer service and responsiveness.

• Are flexible and can maintain confidentiality and professionalism.

• Are highly organized with great attention to detail and communications skills.

• Can exercise good judgment, select and apply established procedures correctly, and appropriately determine when to escalate.

• Are experienced with technology and a quick study with new systems.

Additional Information
We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.

All offers are made by HLS Human Resources.

Work Format Details

This position is based on campus with the opportunity for flex work based on business needs and manager approval.

All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only).

About Us
Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.

Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function
General Administration, Human Resources

Department Office Location
USA - MA - Cambridge

Job Code
404033 Staff Assistant III (HR)

Work Format
Hybrid (partially on-site, partially remote)

Sub-Unit
*

Salary Grade
053

Department
Human Resources

Union
99 - Non-Union, Confidential Non-Ex

Time Status
Full-time

Pre-Employment Screening
Criminal, Identity

Schedule
35h per week; Monday-Friday 9am - 5pm

Commitment to Equity, Inclusion, and Belonging
Harvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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